Bookkeeping Services in Miami, FL

Miami-Dade adds a 1% surtax to taxable sales, the county and your city each want a business tax receipt renewed by September 30, and Florida stopped taxing commercial rent on October 1, 2025. Our bookkeeping services Miami companies rely on keep all three right and close your books every month, on fixed fee plans starting at less than $250 a month.

Founders Served

150 +

Years in Business

10 +

Average Rating

4 ★

What Do Bookkeeping Services Include?

Bookkeeping services include recording every transaction, reconciling bank and card accounts, managing bills and invoices, recording payroll, and producing monthly financial statements. For a Miami business they also track the Florida sales tax and county surtax you collect, because that money belongs to the state until you file it. Here is what our outsourced bookkeeping covers each month.

Transaction recording: every sale, expense, deposit and payment categorized in QuickBooks Online or Xero.
Bank and card reconciliation: each account matched to its statement, with every difference explained rather than plugged.
Accounts payable and receivable: bills scheduled, invoices tracked, and aging reports you can act on.
Payroll entries: wages, federal payroll taxes and Florida reemployment tax booked to the right liability accounts.
Sales tax liability: the 6% state tax and the 1% Miami-Dade surtax kept out of revenue and reconciled to sales.
Monthly financial statements: profit and loss, balance sheet and cash flow, delivered after each close.
Cleanup: past months corrected and reconciled when the books fall behind.

Bookkeeping on its own does not include filing tax returns. GATP is a CPA firm, so the same team can prepare them, and you do not pay a second firm to learn your books again in March.

How Much Does It Cost to Have a Bookkeeper?

In Miami, an in-house bookkeeper costs about $57,500 a year once employer taxes are added, while an outsourced team costs a fixed monthly fee. Our fixed fee plans start at less than $250 a month. The fee depends on transaction volume, the number of bank and card accounts, payroll, and how many sales tax returns you file.

Bookkeepers in the Miami, Fort Lauderdale and West Palm Beach metro earn a mean of $25.58 an hour, or $53,200 a year, according to the Bureau of Labor Statistics May 2025 survey. The metro median, $50,300, sits close to the national median of $50,670. On top of wages, the employer pays 7.65% for Social Security and Medicare, federal unemployment tax, and Florida reemployment tax on the first $7,000 of each employee’s pay.

In-house Denver bookkeeper vs GATP Solutions, true annual cost
Cost line	In-house Denver bookkeeper	GATP Solutions
Base pay	$59,520 a year	Fixed fee from under $250 a month
Employer payroll taxes	7.65 percent of wages	Included
Employer FAMLI premium	0.44 percent of wages	Included
Denver Occupational Privilege Tax	$9.75 per employee monthly	Filed for you
Accounting software	Separate subscription	Included
Cover during leave	Close stops	Team coverage

A $1M to $10M company usually needs more than a part-time clerk and less than a full-time controller, and a fixed fee covers that middle ground. The three pricing models behind these numbers are the same ones we explain in how much a bookkeeper costs nationally.

What Makes Bookkeeping in Miami Different?

Three Florida and Miami-Dade rules change the numbers your books carry, and none of them appear on a generic bookkeeping checklist.

Is Sales Tax 7% in Florida?

Not statewide. Florida’s sales tax is 6%, and each county can add a discretionary surtax. Miami-Dade adds 1%, made of two 0.5% surtaxes, so the Miami-Dade sales tax on most taxable sales is 7%, according to the Department of Revenue’s 2026 surtax table. The rate follows the delivery address, so a Miami seller shipping to another county collects that county’s rate. We book the state tax and the surtax separately so the return ties to sales.

Florida Commercial Rent Tax Repeal

Florida’s 2025 tax package, HB 7031, repealed the business rent tax for rent charged on or after October 1, 2025. The rate had already fallen to 2%. If your rent entries still carry the tax, expenses are overstated and you may be paying a landlord a tax nobody owes. Rent for earlier periods keeps the 2% even when it is paid late, so we check both sides of the changeover.

Florida Reemployment Tax

Florida has no personal income tax, so Miami paychecks carry no state withholding. Employers still owe Florida reemployment tax on the first $7,000 of each employee’s wages, starting at a 2.7% rate for new employers, and file the RT-6 report every quarter, even a quarter with no wages. We book the liability with each payroll and reconcile it before the report goes in.

What Do I Have to Do Every Year If I Have an LLC in Florida?

Every Florida LLC files an annual report between January 1 and May 1. A Miami business also renews a Miami-Dade County business tax receipt, plus a city receipt, by September 30. Then come the federal return and, if the LLC is taxed as a corporation, a Florida corporate return. Your books supply the numbers for each one.

Florida Annual Report

The Florida annual report costs $138.75 for an LLC filed by May 1 and $538.75 after it, according to the Division of Corporations fee schedule. It confirms your managers, address and registered agent. It is not a tax return, but an LLC that has not filed by the third Friday in September is administratively dissolved, so it goes on the January close calendar.

Miami-Dade Local Business Tax Receipt

Miami-Dade County requires a local business tax receipt for each place of business, and a business inside a city such as Miami, Doral or Coral Gables needs both a city receipt and a county receipt. Receipts run from October 1 to September 30. A late renewal adds 10% in October and 5% for each later month, capped at 25%. We track both renewals with the location and classification details your books already hold.

Federal and Florida Income Tax Returns

A single-member LLC usually reports on the owner’s federal return, a multi-member LLC files a partnership return, and an LLC that elected corporate status follows corporate rules. An LLC taxed as a C corporation also owes Florida corporate income tax on Form F-1120, at 5.5% of Florida net income after a $50,000 exemption. Owners of pass-through LLCs pay no Florida personal income tax on the profit.

Our Bookkeeping Services for Miami Businesses

Each of the bookkeeping services Miami clients use below works on its own or inside one monthly plan.

Monthly Bookkeeping and Reporting

A fixed monthly close: categorization, reconciliations, accruals where your business needs them, and a financial package by an agreed day each month. Our monthly bookkeeping runs in QuickBooks Online or Xero, and you keep ownership of the file.

Catch Up and Clean Up

If your books are months or years behind, catch up bookkeeping reconciles every account forward from your last clean month, then moves you onto the monthly close. It is priced as a one-time project by months open and accounts involved.

Payroll and RT-6 Reporting

We run payroll processing or reconcile the payroll system you already use, then file the quarterly RT-6 and the federal payroll returns from the same numbers.

Florida Sales Tax Filing

We prepare your Florida sales and use tax returns on the schedule the Department of Revenue assigns, with the Miami-Dade surtax split out, and handle sales tax compliance in other states where online sales create an obligation.

Bookkeeping and Tax Preparation

Because GATP is a CPA firm, you get bookkeeping and tax services in Miami from one team. The CPAs who handle your business tax preparation work from books we already closed, so there is no year-end handoff.

Industries We Support in Miami

Miami runs on real estate, construction, trade and healthcare, and each one breaks a generic chart of accounts in its own way.

Real Estate and Development

Property managers in Brickell and Miami Beach need owner statements, security deposit liabilities and trust account reconciliations. Developers need costs capitalized by project. We set up property management accounting by property and entity, so each one stands on its own.

E-commerce and Import Export

Doral sits beside Miami International Airport and the region’s freight hub, so many Miami sellers move goods across borders. That means landed cost, multi-currency bank accounts and marketplace payouts reconciled to orders. Our e-commerce accounting team handles all three.

Healthcare Practices

Medical and dental practices need revenue tracked by payer and provider, and payroll split between clinical and front-office staff. Our healthcare accounting closes those books monthly, so owners see margin by location.

How Do I Find a Good Bookkeeper?

Find a good bookkeeper by matching their experience to your business, checking who reviews their work, asking how they handle your specific filings, and starting with a short trial. For a Miami business, the questions that separate firms are local ones.

Define the job. Monthly close, payroll, sales tax, cleanup, or all four. The answer sets the price and the skill level you need.
Check credentials. Ask whether a CPA or a certified bookkeeper reviews each close, and who signs off.
Ask the Miami questions. Who renews our county and city business tax receipts? How do you book the Miami-Dade surtax? Did you remove the rent tax from our lease entries after October 2025? Who files the RT-6?
Ask about process. How often you reconcile, which reports arrive each month, and by what day.
Protect access. Separate user logins, a written engagement letter, and ownership of the accounting file stays with you.
Start small. One reconciled month or a short cleanup before a long engagement.

Remote bookkeeping works in Miami when the firm can answer step 3 without guessing. Most bookkeepers in Miami with a storefront office work in the same cloud software we do. The difference is who owns the deadlines.

Why Miami Businesses Choose GATP Solutions

Choosing a Miami bookkeeper comes down to who owns the county, state and federal deadlines, and who answers when the numbers look wrong.

Both Tax Receipts Tracked

County and city renewals sit on your close calendar, with the location and classification details pulled from your books.

Fixed Monthly Fee

Plans start at less than $250 a month and do not jump every time your transaction volume does.

A Named Accountant

Not a shared queue. The same person knows your file as you add payroll, tax and CFO work.

Live in Five Business Days

Switching from your current bookkeeper takes five business days, without pausing operations.

Our Compliance and On Time Delivery Guarantees

Miami penalties come from missed county, state and federal deadlines, not from bad arithmetic, so we guarantee the deadline.

Regulatory Compliance Assurance

We ensure all tax filings, payroll, and financial reports meet compliance standards. If an error on our part results in a financial penalty, we will cover the cost.

On Time Delivery Guarantee

Monthly, quarterly, and annual reports are delivered without delays. If we miss a compliance deadline due to our fault, we pay a 50 percent fee.

Bookkeeping in Miami: Frequently Asked Questions

How much does a bookkeeper charge per hour in Miami?

An employed bookkeeper in the Miami metro earns a mean of $25.58 an hour, according to the Bureau of Labor Statistics May 2025 survey. A freelancer bills above that because the rate covers their own taxes, software and unbilled time. Most firms, including ours, quote a fixed monthly fee instead.

How much should you pay someone to do your bookkeeping?

Pay a fixed monthly fee for ongoing work and a one-time project fee for cleanup. Hourly billing suits occasional fixes only, because a close billed by the hour rises every time your volume does. Our fixed fee plans start at less than $250 a month.

Is a bookkeeper cheaper than an accountant?

Yes. A bookkeeper records and reconciles transactions every month, while an accountant or CPA prepares returns and advises on tax at a higher rate. Most Miami companies need both, and clean monthly books cut the hours the CPA bills at year end.

Do I still need a bookkeeper if Florida has no state income tax?

Yes. A Miami business still files Florida sales and use tax, the quarterly RT-6 if it has employees, the county and city business tax receipts, the Florida annual report, and a corporate return if it is taxed as a C corporation. Every one of those starts from your books.

Do you need an office in Miami to handle my books?

No. We work in QuickBooks Online or Xero, connect to your bank feeds and payroll remotely, hold calls on Eastern time, and move documents through a secure portal. What matters locally is knowing the Florida and Miami-Dade rules, and those are built into every close.

Start Bookkeeping Services in Miami With GATP

Book one call and we will review your last twelve months of transactions, your sales tax and surtax filings, your business tax receipts and your payroll registrations. You will leave knowing what is missing, what it costs to fix, and what your fixed monthly fee would be.